Signals Association

Constitution

(As Amended and Replaced as Adopted at the Annual General Meetings of the Association held on 25 March 2017)

1.        NAME

The name of the Association shall be the ‘SIGNALS ASSOCIATION’ [Formally, the ‘SIGNALS ASSOCIATION (Western Cape), as Established at its Founding Meeting held on 2 December 2000].


            1.1  The ‘Head Office’ and Management of the Association shall be located in Cape Town or anywhere within the                    boundaries of the Cape Peninsula, with any possible future branch offices reporting to, and being answerable to,                    such ‘Head Office’. The Chairperson and Executive Committee members shall all be resident in or near the ‘Head                    Office”’.


2.         INTERPRETATION AND DEFINITIONS

 In this constitution, unless the context requires otherwise -

            2.1   words importing one gender includes the other gender;

            2.2   the singular includes the plural and vice versa;

            2.3   the words below shall have the meanings assigned to them -

                   2.3.1   “Signals” means any unit, whether past or present, of the South African Corps of Signals (S.A.C.S.), or its                              successors in title;
                   2.3.2   “the Association” means the ‘SIGNALS ASSOCIATION’ [Formally, the ‘SIGNALS ASSOCIATION (Western                              Cape)’ as Established at its Founding Meeting held on 2 December 2000];

                   2.3.3   “Committee” or “Management Committee (Manco)” means the Committee established as provided for in                              Clause 9 hereof;
                   2.3.4   “Executive Committee (Exco)” means the Committee established as provided for in Clause 10.2 hereof;
                   2.3.5   “Signaller” means anyone who is or was a member of the S.A.C.S. and includes a “Signaller /                              Communicator” in the SAMHS, SAAF or SAN;
                   2.3.6   “S.A.C.S.” means South African Corps of Signals;
                   2.3.7   “SANDF” means South African National Defence Force.

3.         OBJECTIVES

The objectives of the Association shall be:

            3.1   to unite all Signallers / Communicators all over the country (South Africa) and all over the world, whether they are                    current and/or former members of the South African Corps of Signals, including the Signals Formation in the South                    African Army and / or the other Arms of Service (Air Force, Navy, SAMHS) including any Signaller / Communicator                    who served in the other forces (Azanian People’s Liberation Army (APLA), Azanian National Liberation Army                    (AZANLA), uMkhonto We Sizwe (MK), Bophuthatswana Defence Force, Ciskei Defence Force, Transkei Defence                    Force, and Venda (TBVC) Defence Forces as well as the South African Cape Coloured Corps, which all integrated                    into the South African National Defence Force (SANDF).
            3.2   to maintain an association of those persons who are or become members of the Association;
            3.3   to actively encourage Signallers/Communicators to become members of the Association and partake in activities                    in order to ensure the continuity of the Association;
            3.4   to foster and encourage the continuation of the spirit and traditions of Signals;
            3.5   to assist members in obtaining any right or privilege to which they are or should be entitled by reason of                    membership;
            3.6   to affiliate with any organisation having objects similar in part, or in whole, to those of the Association and                    whether within or outside the Republic of South Africa;
            3.7   to receive funds donated to it from any source, and to raise funds for the furthering of the objectives of the                    association by :
                   3.7.1   financing or providing for the publication of such journals, magazines or circulars containing matters of                              interest to members;
                   3.7.2   subscribing towards any memorial to Signallers’ or the South African National Defence Force of a                              benevolent or charitable nature;
                   3.7.3   voluntary contributing to the funds of any unit or branch of the Signals Association;
                   3.7.4   voluntary donating to any charitable or military veteran association/organisation as may be considered                              worthy for benefit as determined by the Management Committee;
                   3.7.5  generally financing the objects of the Association;
                   3.7.6   making donations to such other organisations as the Committee may deem fit, provided that their activities                              are beneficial to the association’s members;
            3.8   The Association may acquire and dispose of immovable property, provided that such acquisition or disposal is                    agreed to by a two-thirds majority at a meeting of the Manco at which no less than two-thirds of its members are                    present or are represented by means of a written proxy by another member of the said Committee.

4.        MEMBERSHIP

            4.1   Persons eligible for membership of the Association shall be -
                   4.1.1   anyone who is or was a Signaller / Communicator in the SANDF;
                   4.1.2   anyone approved by the Manco, who is or was a member of the South African National Defence Force,                              other than the S.A.C.S., who is or was attached to the S.A.C.S.;
                   4.1.3   anyone approved by the Manco who is or was a member of Signals of any other country;
                   4.1.4   anyone who is or was a Signaller / Communicator in the SAAF, SA Navy or SA Medical and Health Services;                    4.1.5  anyone who served as a Signaller / Communicator in any of the other forces (Azanian People’s Liberation                              Army (APLA), Azanian National Liberation Army (AZANLA), uMkhonto We Sizwe (MK), Bophuthatswana                              Defence Force, Ciskei Defence Force, Transkei Defence Force, and Venda (TBVC) Defence Forces as well as                              the South African Cape Coloured Corps, which all integrated into the South African National Defence Force                              (SANDF).
                   4.1.6  anyone approved by the Manco who is or was associated with Communications, whether by means of radio                              or otherwise, and who has a distinct interest or shows a distinct interest in the Signals “Industry” in a                              military and/or military veteran context”.
            4.2  Friend of the Association Status – ‘Friend of the Association’ status may be granted to anyone approved by the                    Manco who has or is rendering dedicated and loyal service to the Association and shows a keen and distinct                    interest in the affairs of the Association on a regular basis, irrespective of whether, or not, such person has or is a                   member of Signals in a military and/or military veteran context. A person who is awarded such status shall have no                    special privileges other than to be known as a  ‘Friend of the Association’ and be entitled to wear the official lapel                    badge (logo) of the Association. Such person shall not be required to pay any subscription, except on a voluntary                    basis and shall not automatically be entitled to any benefits, other than as may be approved by the Manco.   
            4.3   A person eligible for membership, wishing to apply for membership, shall do so in writing as per application form                    as approved of by the Manco from time to time.
            4.4   The Name and personal particulars of an Applicant for membership, if received and accepted by the Manco, shall                    be added to the National Nominal Roll of all members, and that of the branch to which he/she belong.
            4.5  Membership shall cease on the death or written resignation of a member or if he is expelled by the Manco, after he                    has committed any act of a disgraceful or reprehensible nature, which is unworthy of a Signaller, provided that no                    such expulsion shall take place until the Exco has enquired into the matter, after giving the member concerned, if                    he so wishes, an opportunity of being heard.  The Exco may appoint a special sub-committee to enquire, in like                    manner, into the matter, and that sub-committee shall report its findings and recommendations to the Exco, before                    submission to the Manco, whose decision in the matter shall be final and binding.

5.        CORPORATE MEMBERSHIP

Companies which have been actively involved in the assistance of the S.A.C.S. or the Association, may be invited, subject to the approval of the Manco, to become Corporate members.

6.        HONORARY MEMBERSHIP

Anyone elected as an Honorary Member with the approval of the Manco, shall become a member of the Association.

7.        ENTRANCE FEE AND ANNUAL SUBSCRIPTION

            7.1   A person applying for membership of the Association shall remit the prescribed entrance fee, as determined and                    annually reviewed by the Manco, with his application.
            7.2   At the beginning of each financial year the Manco shall determine the amount of the annual subscription for the                    ensuing year and shall notify the Members. The Manco shall be responsible for the collection of the subscriptions.                    Pro rata subscription fees, calculated from the first day of the month in which membership commences, may be                    payable for a part of the financial year.
            7.3   Honorary Members shall not be required to pay any annual subscription except on a voluntary basis.

8.        FOUNDER MEMBERS

Any person eligible of being a member who was present at the founding meeting of the Association (2 December 2000), will be known as a FOUNDER MEMBER.  Such founder members shall have no special privileges other than to be known as founder members.  A nominal roll of founder members is to be displayed in the Headquarters of the Association.

9.        COMMITTEE(S)

            9.1   The Association and its affairs shall be administered generally by a Management Committee (Manco)
            9.2   The Manco shall, during the periods between Annual General Meetings of the Association, and subject to this                    Constitution and the general direction of the Association, have full power to manage all the affairs of the                    Association.
            9.3  The Manco shall appoint an Auditor(s) or Accounting Officer or other professionally qualified officials as it shall                    deem necessary on such terms as it shall regard fit for the audit of the books and / or Report on the financial                    statements of the Association.                                                 

10.      CONSTITUTION OF THE MANAGEMENT COMMITTEE (MANCO)

            10.1 The Manco shall consist of an -
                   10.1.1    Chairperson,
                   10.1.2    Vice - Chairperson,
                   10.1.3    Secretary or Secretary General (SG),
                   10.1.4    Treasurer,
                   10.1.5    Public Relations Officer; and
                   10.1.6    Five (5) Ordinary Manco Members consisting of other Members appointed at an AGM each year,                                 and co-opted members as required
            10.2 Executive Committee (Exco), consisting of the –
                   10.2.1   Chairperson,
                   10.2.2   Vice - Chairperson,
                   10.2.3   Secretary or Secretary General (SG),
                   10.2.4   Treasurer,
                   10.2.5    Public Relations Officer
            10.3 If a holder of any of these offices becomes deceased, resigns, is removed from the Manco, is convicted of any                    crime involving imprisonment with or without the option of a fine, or if his estate is surrendered or finally                    sequestrated as insolvent, his office shall be declared vacant.
            10.4 The election of the Chairperson and other Manco members, excluding those member(s) co-opted by the Exco or                    Manco to assist it in terms of Clause 10.1.6 hereof, will take place at the Annual General Meeting of the                    Association.
            10.5 Members of the Manco shall receive no remuneration, but may be reimbursed reasonable and proven out-of-pocket                    expenses incurred in the course of conducting the business of the Association.
            10.6 The office of the Association shall be situated at a location to be decided by the Manco.

11.      MEETINGS OF THE EXECUTIVE COMMITTEE (EXCO) AND/OR MANAGEMENT COMMITTEE (MANCO)

            11.1  Manco meetings shall be held as and when decided by the Chairperson, at least once annually.
            11.2  Special meetings may be summoned by the Chairperson by notice of at least 7 (seven) days in advance.
            11.3  Exco Meetings may be summoned by the Chairperson at any time if and when deemed necessary in the opinion of                     the Chairperson.
            11.4  The Chairperson or in his absence the Vice - Chairperson, shall preside at all Annual General Meetings and Manco                     and/or Exco meetings.
            11.5  Voting
                   11.5.1  Each member present shall have ONE vote.
                   11.5.2  The Chairperson shall have a casting vote in addition to any vote or votes he/she may have.
            11.6  Quorum
                   11.6.1  The Quorum for all meetings of the Executive Committee shall be 3 (three) of those 5 (five)  members of                               the Exco. Committee.

                   11.6.2  The Quorum for all meetings of the Manco shall be 4 (four) of the 10 (ten) members of the Manco.
                   11.6.3   If at any time, date and place appointed for the meeting, no quorum is present, the meeting shall stand                               adjourned to a date and time at the same place, if available or otherwise at a date, time and place to be                               fixed by the Chairperson which shall be notified to the Manco or Exco members, as may be applicable, at                               that time and place and on that date, those present shall constitute the quorum.
            11.7   Agenda and Minutes
                   11.7.1  The business of the Exco and/or Manco shall be dealt with/considered by means of an Agenda, which shall                               be sent to members’ last known e-mail address at least 7 days in advance of a meeting of the Manco. In                               the case of the Exco, a meeting may be summoned by the Chairperson at short notice, depending on the                               circumstances prevailing for the calling of such an urgent meeting. The Minutes of a former meeting may                               be tabled at the next meeting for adoption. The Agenda may include any other formal matters including:                    11.7.2  Any matter of which the Chairperson has given notice either for discussion or decision or both.
                   11.7.3  Any matter of which a Member has given not less than 14 (fourteen) days’ notice
                   11.7.4  Any nominations of members to be elected as Honorary Members of the Association provided that :
                             11.7.4.1   Persons nominated as Honorary Members shall be such as to have rendered meritorious service                                             to the S.A.C.S., or to the Association.
                             11.7.4.2   Anyone who through meritorious service is deemed worthy of the honour may be elected as an                                             Honorary Member.
                             11.7.4.3   No nomination shall be considered by the Manco unless it shall have been accepted by the                                             nominee.
                             11.7.4.4   If an Honorary Member passes away, resigns, is convicted of any crime involving imprisonment                                            with or without the option of a fine or if his estate is surrendered or finally sequestrated as                                            insolvent, his membership shall be  terminated.
                   11.7.5 Such other business as two thirds of those present shall agree to allow to be brought up for discussion or                              decision or both.

12.      ANNUAL GENERAL MEETINGS (AGM)

            12.1   An annual general meeting (AGM) will be held by not later than 30 June of each year.
            12.2   The Quorum for all Annual General Meetings of the Association shall be at least ten (10) members who shall all                      be in good standing and who shall be present at the appointed place, date and time as notified by the Manco to                      the member’s last known e-mail address.
                    12.2.1 Should a representative not be able to attend the meeting he/she may lodge a written proxy in favour of a                               representative who will attend the meeting, which must be lodged with the Chairperson at least 1 hour                               prior to the commencement of the meeting, and which must be expressed in general terms in favour of the                               proxy, without limiting the proxy's vote on any particular issue.
            12.3  The business of the Annual General Meeting of the Association shall be dealt by an agenda, which shall be sent to                     members’ last known e-mail address at least 7 days in advance of a meeting. The Minutes of a former meeting                     may be tabled at the next AGM for adoption. The Agenda may include any other formal matters including:
                   12.3.1   Any matter of which the Manco or Exco has given notice either for discussion or decision or both.
                   12.3.2   Any matter of which a Member has given not less than 14 (fourteen) days’ notice.
                   12.3.3   The election of Honorary Members of the Association as proposed by the Manco.
                   12.3.4.  The Adoption of the Annual Financial Statements of the Association.

13.      FINANCE

            13.1 The Funds of the Association shall be managed, invested, applied and administered by the Manco subject to the                    general direction of the Association.


The Funds of the Association shall be managed, invested, applied and administered by the Manco subject to the general direction of the Association, as per an approved budget and subject to the restriction that any extraordinary expenditure, as prescribed at an AGM from time to time, will require a two-thirds majority decision by all Manco members (excluding co-opted members) first having been obtained at a meeting of Manco or by means of a ‘round robin’ by electronic medium.
            13.2  All non-invested moneys belonging to the Association shall be paid into an account with a Registered Financial                     Institution.
            13.3  Cheques or orders for withdrawal of moneys shall be signed by any two of three authorised Manco Members one                     of whom should preferably be the Chairperson or Vice-Chairperson.
            13.4  Despite the provisions of sub-clause 13.3 above, latest banking practises may require a more streamlined manner                     for Depositing and/or withdrawing of funds, in respect of which a Debit Card system may be a more efficient                     and/or user friendly manner of  an event the Chairperson and Vice-Chairperson may be authorised to be the                     Holders of the Fund’s Debit Card, with a further other three Members of the Manco being authorised to hold the                     Pin for such Debit Card, resulting in at least the Chairperson or Vice-Chairperson, together with any one of the                     three authorised Manco officials having to be present for transacting with the Financial institution electronically.                     The Chairperson and Vice-Chairperson will at no time be entitled to or have access to the Pin number of the                     relevant account. The Vice-Chairperson shall hold the Debit Card in the absence of the Chairperson whilst the                     latter may not be available.
            13.5  The financial year of the Association shall end on the last day of December each year.
            13.6  The Treasurer shall keep accounting records which shall be audited or reported on in accordance with Clause 9.3                      of this Constitution and which shall be presented at an annual general meeting of the Association for adoption.
            13.7   The financial statements will be available to members.
            13.8   Should the Annual Financial Statements, for any reason, not have been audited by the date and time of the                      Annual General Meeting of the Association, then such Financial Statements shall be adopted at the first Manco                      meeting, at which a quorum is present in accordance with Clause 11.6 of this Constitution, following such Annual                      General Meeting.

14.       AMENDMENTS

            14.1   Any amendments, addition or deletion to this Constitution may be made at any duly convened Annual General                      Meeting of the Association, provided that notice has been given of the terms of such amendment, addition or                      deletion in the same manner and at or before the same time as the notice convening the meeting and provided                      further, notwithstanding anything herein before prescribed, that in the event of there being a division in the                      voting, no amendment, addition or deletion shall be made, unless agreed to by a two-thirds majority of those                      members present at the Annual General Meeting, which members shall all be in good standing.
            14.2   Domestic rules may be drawn up and amended by the Manco.

15.      DISSOLUTION

In the event of the Association ceasing to exist for any reason whatsoever, its assets and funds shall, at the discretion of the Manco, be donated to any deserving institution or organisation.

CERTIFICATE OF APPROVAL

This Original and First Constitution of the Association was APPROVED and signed at the Founding Meeting of the SIGNALS ASSOCIATION (Western Cape) held at Acasia Park Military Base on the 2nd day of December 2000 by the following Office Bearers at the time:

JOHAN DE VILLIERS (Chairman);

JAMES TIMONEY (Vice-Chairman);

WILLIAM ALEXANDER ROBERTS (Secretary)

This Amended and Second Constitution of the Association was APPROVED and signed at a duly constituted Annual General Meeting of the SIGNALS ASSOCIATION held at Fort iKapa Military Base, Goodwood, Cape Town on the 25th day of March 2017 and REPLACES the Original and First Constitution of the Association dated 2 December 2000.

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